The Indiana Access to Public Records Act is a set of laws that guarantee that the public may obtain access to public records of the government. Indiana states that public records include any information created and kept by government agencies. This is a template form for requesting public information in Indiana in accordance with the Indiana Access to Public Records Act.
Name of State Act:
Access to Public Records Act
Trade secrets, university research, specific educational records, specific medical records
We have curated some of the most commonly asked questions for you.
When can public records be accessed?
The APRA permits the public access to public records during the regular business hours of the particular public agency from which the records are sought. On occasion, part-time public officials may have limited business hours. The APRA does not require a public agency to be open for any particular hours of the day, but it is the responsibility of the public official to ensure there is adequate time for persons who wish to inspect and copy records. Once a public agency indicates there are disclosable public records which will be provided in response to a request, the compilation and copying of the records may not unreasonably interfere with the regular business of that agency.
What are the public agency's responsibilities when I submit a request?
If a requestor is physically present in the office of the public agency or makes a request by telephone or requests enhanced access to a document, the public agency must respond to the request within 24 hours after any employee of the agency receives the request. If a request is mailed or sent by facsimile or email, a public agency must respond within seven calendar days of the receipt of that request. The APRA requires only a response and not the actual production of records within this specified time period. The records must be produced in a reasonable period of time, considering the facts and circumstances. See Appendix B for a checklist for agencies responding to requests under the APRA.
May a public agency charge a fee for inspecting and copying public records?
The APRA provides that a public agency cannot charge for inspection or a search for records unless it is authorized to do so by statute. For copies of records from a state agency, the state Department of Administration has established a copying fee for agencies under the executive branch of $.10 per page for black and white copies or $.25 per page for color copies. The state judicial and legislative branches set their own fees. For non-state agencies covered by the APRA, the fiscal body of the agency is required to establish a fee schedule for the certification or copying of documents that does not exceed the actual cost of certification or copying. “Actual cost” is defined as the cost of the paper plus the per-page cost of use of the copying and may not include labor and overhead. In addition, the fee must be uniform to all purchasers. Copies of public records may also be provided in other forms. For a duplicate of a computer tape, disc, microfilm or similar record system containing public records, an agency may charge a fee as prescribed by statute. I.C. § 5-14-3-8(g). An agency may also provide enhanced access to a public record and charge a reasonable fee under the provisions governing enhanced access, I.C. § 5-14-3-3.5 and I.C. § 5-14-3-3.6.
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